PRESERVATION PLANNING PROGRAM -- RECOMMENDATIONS 1990

The following list contains the recommendations of the University of Delaware Library Preservation Planning Program Study Team. Four task forces were appointed to study the following areas: environmental conditions, physical condition of the collections, disaster planning, and resources. The recommendations are grouped under each task force and are not in priority order.

Environmental Conditions Task Force Recommendations

Establish HVAC set points for the Morris Library and branch libraries. Calibrate Morris sensors on a regular basis. Install or activate temperature/RH sensors in Morris Library.

Replace HVAC filters in Morris Library with higher efficiency filters to reduce dust and dirt in the collections.

Phase in the use of low-UV bulbs throughout the Morris Library and branch libraries by replacing spent bulbs with low-UV bulbs. Use a low-UV bulb, such as the Sylvania F25, in the Special Collections Gallery. Monitor light conditions on a regular basis.

Close blinds in Reference Area and branches in the afternoon to reduce bright sunlight on the collections and resulting heat build-up.

Reaffirm the need to enforce the No Food/No Drink policy in the Morris Library and Branch Libraries and train staff and security personnel to deal effectively with violators of this policy.

Establish a program to clean the books and shelves to remove dust and dirt.

Obtain a cost estimate to install temperature and humidity controls in the "Writing Center" on the fourth floor of Morris Library. Secure funding for implementation.

Begin moving materials stored on top shelves in Special Collections to reduce damage from prolonged exposure to light.

Change book drop message at Morris Library to encourage users to return books inside. Eventually restrict the use of damaging book drops to hours when Morris Library is closed.

Shield windows in Morris and Agriculture Libraries with UV glazing to reduce damage to materials from exposure to light.

Initiate efforts to remove the Smoking Room from the Morris Library to reduce the health and safety hazard it poses to library staff, users, and collections.

Request a cost estimate to vent the exhibit case in Special Collections to reduce heat build-up damaging to materials on exhibit. Secure funding for implementation.

Physical Condition of the Collections Task Force Recommendations

Begin a mass deacidification program for new ans select retrospective materials form the general collections. Explore grant funds to supplement the basic operational costs below.

1991-92 - $ 5,000 - 500 volumes
1992/93 - $10,000 - $1,000 volumes
1993/94 - $15,000 - 1,500 volumes
1994/95 - $15,000 - 1,500 volumes
1995/96 - $15,000 - 1,500 volumes

Complete the establishment of a Conservation Unit to repair circulating material from the general collection and to construct protective enclosures for general and special collection materials.

Establish a brittle book program to replace or reformat brittle and damaged books from the general collections. Resources required:

1991-92 - $20,000
1992/93 - $30,000
1993/94 - $40,000 (+ 1 FTE Specialist)
1994/95 - $40,000
1995/96 - $40,000

Continue to develop a program to provide contracted conservation treatment for special collections materials. Resources required:

1991-92 - $ 7,500
1992/93 - $12,500
1993/94 - $15,000
1994/95 - $17,500
1995/96 - $22,500

Disaster Planning Task Force Recommendations

Establish a continuing dialogue for an ongoing assessment of fire and water risks in the Morris Library and each of the branch libraries. Of particular concern are the recurring problems of water leaks emanating from the area near the air handlers in the Morris Library and the lack of smoke detectors in the branch libraries.

Work with Plant Operations to determine whether the sprinkler system can be maintained as a true "preaction" "dry" pipe system or should be converted to a "wet" pipe system.

Close the Morris Library book drops located in the mail room and the foyer because they are considered to pose a threat of arson.

Maintain existing measures for security for the University of Delaware Library System and explore the feasibility of additional security for the branch libraries.

Construct a secure shelving area (i.e., locked cage) within the existing Moris Library book stacks. Such an area would be used to house material deemed vulnerable to theft or mutilation, but not suitable for inclusion in Special Collections.

Reduce the crowding of library collections by adding shelving, encouraging weeding, and exploring the need for off-site storage.

Form a permanent standing committee, the Disaster Preparedness Committee, charged with long-range planning related to preparedness. Primary tasks include writing, distributing, and maintaining a comprehensive disaster plan.

Form a permanent standing committee, the Disaster Action Committee, charged with responding to disasters. Primary tasks would be training members of this group in disaster recovery methods and testing procedures to ensure that response to a disaster is effective. Readiness should be assessed by means of yearly disaster repsonse simulations.

Purchase additonal supplies necessary to immediately counter water disasters for each of the five libraries.

Develop salvage priorities for the collection.

Resources Task Force Recommendations

Meet appropriate ARL benchmakrs related to preservation expenditures for a library of 2 million volumes, as developed in ARL Preservation Program Models (1991).

Reallocate percentages from the Library materials and operating budgets to fund designated components of the preservation program.

Develop a plan to reorganize existing preservation activities in order to ensure efficient workflow.

Establish consistent procedures and standards for preservation activities throughout the University of Delaware Library.

Continue to develop system-wide training efforts and educational programs in all preservation-related activities at all levels.

Continue to evaluate currently-used book preservation supplies and vendor-supplied materials and investigate cost implications of replacing with permanent and durable supplies.

Include preservation-related projects and components in major library development efforts.

Seek external funding for start-up, one-time, or very expensive projects as appropriate, e.g., environmental improvements, microfilming, venting of equipment, vacuum freeze-dryer, and major conservation projects.

Continue to participate in developing statewide and regional cooperative preservation projects.


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