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What Is RefWorks?

RefWorks is a Web-based citation manager provided by the University of Delaware Library for University of Delaware students, faculty, and staff. It allows you to save and organize references from various sources, including Library databases, and create bibliographies in many formats. RefWorks interacts with Microsoft Word (“Write-N-Cite”) so that you can insert footnotes or endnotes and a bibliography while you are writing your paper. No special software installation, downloads, or plugins are required to use RefWorks.

Setting up a RefWorks Account

In order to use RefWorks, you must first set up your individual account. Click on “RefWorks” from the Databases page. At the RefWorks login center page, click on “Sign up for an Individual Account” (if you are a first-time user) or else enter your log-in name and password.

After you sign up for an individual account, you will receive an e-mail confirming your registration. Be sure to save a copy of this e-mail, because it contains the RefWorks Group Code that you may need later when you are working with RefWorks remotely.

Subsequently, you can use RefWorks from any computer connected to the Internet. Simply go to the RefWorks site and use your previously selected log-in name and password. You will have to enter the Group Code (provided in the initial e-mail message sent to you from RefWorks) if you are not using a proxied connection to RefWorks from the University of Delaware Library Web site.

A group working together can also set up an account with a shared username and password.

Using RefWorks with Library Electronic Resources

RefWorks allows you to import references from many of the electronic resources (databases) available on the University of Delaware Library Web site. You can create separate folders in RefWorks to manage citations for different projects, and you can add keywords to citations to enable you to sort or search for them later.

Adding Citations to RefWorks

There are several ways to add citations to your folders in RefWorks. Not every method works with a specific resource.

Write-N-Cite

Write-N-Cite is a utility that allows you to run an abbreviated version of RefWorks in your word processor. With Write-N-Cite, you can cite references in a manuscript with the click of a button. The abbreviated version can be set to Always on top so that it stays in place as you are typing your manuscript and generating your bibliography. The utility installs a Write-N-Cite button on your desktop as well as an Add-in to your Word toolbar (Windows users only) and a menu option in Word, under Tools for launching Write-N-Cite. Current University of Delaware students, faculty, and staff using Write-N-Cite remotely and who need to supply a URL in the WNC Proxy Configuration Utility should use this URL:
http://proxy.nss.udel.edu:2048/login?url=https://www.refworks.com/Refworks/?WNC=true

Using RefWorks after You Leave the University of Delaware

You can convert your RefWorks account to an individual subscription. RefWorks Technical Support can provide you with instructions on how to move your database. You can also export your reference data in several formats by consulting the directions for Exporting a Database. If you are subsequently at another institution that subscribes to RefWorks, you can set up a new individual account and then import your database.

You can also participate in the RefWorks Alumni Program. This program allows you one free RefWorks account after you leave UD. Access is by group code. Contact Erin Daix (daix@udel.edu or 831-6943) for the group code and other information about signing up for the program.

Vendor-Specific Information on Exporting Records

Vendor/Database Exporting Instructions
AnthroSource

AnthroSource

For Direct Export:

  1. Conduct a search and mark citations that you want to import into RefWorks.
  2. Click the “Send to Citation Mgr” link.
  3. On the Citation Manager screen, select “Refworks” as your format.
  4. Click “Download article citation data.”
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.
Biblioline (NISC)

Fish, Fisheries & Aquatic Biodiversity Worldwide

Wildlife & Ecology Studies Worldwide

For Direct Export:

  1. Conduct a search and mark records that you want to import into RefWorks.
  2. Click “Output.”
  3. Click “Export to database.”
  4. Click “RefWorks.”
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.
Chadwyck-Healey

ArchivesUSA

Early English Books Online (EEBO)

Gerritsen Collection

Literature Online (LION)

Periodicals Index Online

Some Chadwyck Healey databases have a direct export option (Periodicals Index Online for example) and others have only a save-to-text-file option or an e-mail option.

For Direct Export:

  1. Conduct a search and select your records to export.
  2. Click “Download Selected Citations.”
  3. Click on “Export Directly to RefWorks.”
  4. Log on to RefWorks and your records should automatically appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct a search and mark records to export.;
  2. Click “Marked List.”
  3. Click “Download Selected Citations.”
  4. Click “Download in a format compatible with ProCite, EndNote, Reference Manager and RefWorks.”
  5. Select the location where you want to save the file, type the name you want, and select Text as the Save As type.
  6. Log on to RefWorks.
  7. Select References > Import from the toolbar.
  8. Select RIS Format as the data source and RIS Format as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click “Import.”
  11. Your records should appear in the Last Imported Folder.

To E-mail records for import:

  1. Conduct your search.
  2. Select your records to export and click on “Add Selected Records to Marked List.”
  3. Close the window that pops up telling you the records have been added.
  4. Click on “Marked List.” Note: You will need to open the list for each area and export each area separately
  5. Select Email Records.
  6. Under Citation Format, select RefWorks and select Plain Text as the email option.
  7. Click “Send.”
  8. Open your e-mail and either Select all text or select and copy the two-letter tagged information.
  9. Log on to RefWorks.
  10. Select References > Import from the toolbar.
  11. Select RIS Format as your data source and RIS Format as your database.
  12. Paste the information copied from the email into the text box in the Import Data from the Following Text area.
  13. Click “Import.”
  14. Your records should appear in the Last Imported Folder.
CQ

CQ (Congressional Quarterly) Researcher Plus Archive

CQ (Congressional Quarterly) Weekly Report

For Direct Export:

Note: Each record must be exported individually.
  1. Conduct your search.
  2. For each title of interest, click on the hyperlinked title.
  3. On the full record display of this title, click on the “CiteNow!” icon at the beginning of the record.
  4. Using the “Export citation to:” pull-down menu, change to “RefWorks.” The reference is automatically exported to RefWorks.
  5. Your record should appear in the Last Imported Folder.
CSA

Aquatic Sciences & Fisheries Abstracts (ASFA)

Aquatic Sciences Set

Biological Sciences Set (Life Sciences Collection)

Criminal Justice Abstracts

Environmental Sciences & Pollution Management

ERIC [Cambridge Scientific Abstracts]

GeoRef

Linguistics and Language Behavior Abstracts

Materials Science Collection

MEDLINE

Meteorological & Geoastrophysical Abstracts

PAIS International

Physical Education Index

PsycINFO

Sociological Abstracts

For Direct Export:

  1. Conduct your search.
  2. Select the records you want to export.
  3. Click “RefWorks.”
  4. Select either Marked References or Use Records from the Current Search.
  5. Click the “Export to RefWorks.” The references are automatically exported to RefWorks.
  6. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct your search.
  2. Click “Save, Print, Email.”
  3. Select either Marked References or Use Records from the Current Search.
  4. Select Full Format.
  5. Scroll down the page and select the file format (PC, Macintosh, or Unix) you want and click “Save.”
  6. You will be prompted to either Open or Save the file (which is already named and is a text file).
  7. If you select Open, then the references appear in your browser window and from the File menu select Save As.
  8. Select the location where you want to save the file, type the name you want and select Text as the Save As type.
  9. Log on to RefWorks.
  10. Select References > Import from the toolbar.
  11. Select CSA as the data source and the appropriate database as the database.
  12. Browse to find the text file you saved to your computer.
  13. Click “Import.”
  14. Your records should appear in the Last Imported Folder.
DELCAT

For Z39.50 Access:

  1. On the RefWorks Search menu, highlight Online Catalog or Database.
  2. Select “University of Delaware - DELCAT” off the pull-down menu.
  3. Enter a search. (For Boolean searching (AND, OR, NOT), use Advanced Search.)
  4. Your search results will be imported into RefWorks and will appear in the Last Imported Folder.

To Export Records Manually:

  1. Conduct a search on DELCAT.
  2. Identify a record that you want to import into RefWorks and click on [Display full record].
  3. Copy the record: highlight from “Format” through “Sys. no.,” then CTRL-C.
  4. Sign on to RefWorks. From the References menu, highlight Import, then select Ex Libris ALEPH as Import Filter/Data Source, and University of Delaware - DELCAT as Database.
  5. Change the default radio button from “Import Data from the following Text File” to “Import Data from the following Text” and paste the DELCAT record (CTRL-V) into the box.
  6. Click Import.
  7. Your record should appear in the Last Imported Folder.

You can also conduct a search in WorldCat (see OCLC FirstSearch) and limit your results to items in the University of Delaware Library. Then use Direct Export from WorldCat.

EBSCOhost

AGRICOLA

America: History & Life

Biological Abstracts

CAB Abstracts

CINAHL (Nursing & Allied Health Literature)

Computer Science Index

EconLit

ERIC [EBSCOhost]

Family & Society Studies Worldwide

Historical Abstracts

Hospitality & Tourism Complete

Library, Information Science & Technology Abstracts

MLA International Bibliography

Philosopher’s Index

Women’s Studies International

For Direct Export:

  1. Conduct a search.
  2. Click on the “Add to folder” link under any results you want to save.
  3. Click on the “Folder View” link under “Folder has items” at the right side of the screen.
  4. Confirm the items you want to export by checking the boxes.
  5. Click on the “Export” icon.
  6. Click the radio button in front of Direct Export to RefWorks to initiate a direct export.
    Note: Uncheck “Remove these items from folder after saving” if you want items to remain in the folder after performing the export function.
  7. Click the “Save” button to begin the direct export.
  8. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually :

  1. Conduct a search.
  2. Click on the “Add to folder” link under any results you want to save.
  3. Click on the “Folder View” link under “Folder has items” at the right side of the screen.
  4. Confirm the items you want to export by checking the boxes.
  5. Click on the “Save as file” icon.
  6. Select the “Standard Field Format” and choose the format from the pulldown menu.
  7. Click “Save.”
  8. Select FILE then SAVE AS from your browser”s toolbar. Be sure to save as a plain text file (.txt) or a ‘Web Page, HTML only’ file (.html). In Netscape, select FILE then SAVE AS from your browser’s toolbar.
  9. Log on to RefWorks.
  10. Select References > Import from the toolbar.
  11. Select EBSCOhost as the data source and the appropriate database you searched from.
  12. Browse to find the text file you saved to your computer.
  13. Click “Import.”
  14. Your records should appear in the Last Imported Folder.
Engineering Village

Compendex

Engineering Village

For Direct Export:

  1. Conduct a search and mark the records you wish to export.
  2. In the Results Manager box, click “Download.”
  3. Select RefWorks direct import and click on “Download.”
  4. The export will open RefWorks, if it is not already open, and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct your search and mark the records you wish to export.
  2. In the Results Manager box, choose Detailed Record as the format.
  3. Click on “Download.”
  4. Select Plain text format (ASCII) and click on “Download.”
  5. Using the Save As function of your browser, navigate to the local drive and directory where you want to save the file.
  6. Select Text as the file type.
  7. Click “Save.”
  8. Log on to RefWorks.
  9. Select References > Import from the toolbar.
  10. Select EI Engineering Village 2 as the data source and EI Compendex as the database.
  11. Browse to find the text file you saved to your computer.
  12. Click “Import.”
  13. Your records should appear in the Last Imported Folder.
Gale/InfoTrac

Academic OneFile

Expanded Academic ASAP Plus

General Business File ASAP

Health Reference Center Academic

InfoTrac OneFile

Opposing Viewpoints Resource Center

  1. Conduct your search and mark the records you want to import.
  2. Click “Marked Items.”
  3. On the Marked Documents page, in the “Tools” sidebar, click on “Citation Tools.”
  4. In the “Export to third party software” section, select RefWorks, then click the “Export” button.
  5. The export will open RefWorks, if it is not already open, and automatically import the references.
  6. Your records should appear in the Last Imported Folder.
GREENR

For Direct Export:

  1. Mark items of interest in order to put them in your “Marked List.”
  2. On the Marklist page, download all or selected items of interest and then click on the “citation” icon in the upper left of the screen.
  3. On the “Generate a Citation” page, in the "Export to third party software" area, select RefWorks, then click on the “EXPORT” button.
  4. The export will open RefWorks, if it is not already open, and automatically import the references.
  5. Your records should appear in the Last Imported Folder.
JSTOR

For Direct Export:

  1. Register for a personal MyJSTOR account. This allows you to save citations to export to RefWorks.
  2. Conduct your search and save the records you want.
  3. Click on “Save Citation(s).”
  4. Click on “MyJSTOR.”
  5. Click on the “Saved Citations” tab.
  6. Select the citations you wish to export, then click “Export article citations.”
  7. Click on “RefWorks.”
  8. The export will open RefWorks, if it is not already open, and automatically import the references.
  9. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct your search and save the records you want to import.
  2. Click “View Saved Citations.”
  3. Under Export Options, select citation manager from the View and Save Citations drop-down menu.
  4. Click “View.”
  5. Using the Save As function of your browser, navigate to the local drive and directory where you want to save the file.
  6. Select Text as the file type.
  7. Click “Save.”
  8. Log on to RefWorks.
  9. Select References > Import from the toolbar.
  10. Select JSTOR as the data source and JSTOR as the database.
  11. Browse to find the text file you saved to your computer.
  12. Click “Import.”
  13. Your records should appear in the Last Imported Folder.
LexisNexis

LexisNexis Academic

LexisNexis Congressional

LexisNexis Government Periodicals Index

LexisNexis Primary Sources in U.S. History

LexisNexis State Capital

LexisNexis Statistical

No direct export capability, except for LexisNexis Academic. You must enter references manually:

  1. In the RefWorks References menu, choose Add New Reference.
  2. Choose the appropriate Ref Type (for example newspaper article). Note the fields available.
  3. Copy the information from LexisNexis field by field and paste to appropriate field in RefWorks.
For LexisNexis Academic:
  1. From your search results mark the references you want to import and click the Export icon (the open book icon in the upper right).
  2. From the “Export Bibliographic References” screen in the pop-up window, select which references you want to export to RefWorks, then click the “Export” button.
  3. The export will open RefWorks, if it is not already open, and automatically import the references.
  4. Your records should appear in the Last Imported Folder.
MathSciNet

Save and Export Records Manually:

  1. From your search results mark the references you want to export.
  2. On the “Batch Download” pulldown menu, select “Citations (BibTeX).”
  3. Click “Retrieve Marked.”
  4. Save the displayed results (in BibTeX format) with a filename of your choosing, with a .txt extension, on your local drive.
  5. Log on to RefWorks.
  6. On the “References” pulldown, select “Import.”
  7. Select BibTeX as the Import Filter/Data Source.
  8. Select MathSciNet (AMS) (BibTeX format) as the Database.
  9. Browse to find the text file you saved to your computer.
  10. Click “Import.”
  11. Your records should appear in the Last Imported Folder.
  12. NB: You may have to do some manual editing after records are imported into RefWorks; some information may be parsed to wrong fields.
NASA Astrophysics Data System (ADS)

For Direct Export:

  1. Conduct a search and mark the references you want to export.
  2. At the bottom of the results list, look for the option “Retrieve the above records in other formats or sort order.”
  3. Choose “Return RefWorks Format” and “Load into RefWorks.” You can also specify the sort order your citations should be exported in.
  4. Click “Retrieve selected records.”
  5. On the next page, you will have the option to Export to RefWorks. Click this button to open a new window where your results will be imported into RefWorks. Be sure to turn off any pop-up blockers.
  6. Your records should appear in the Last Imported Folder.
OCLC FirstSearch

Alternative Press Index/Alternative Press Index Archive

Anthropology Plus

Avery Index to Architectural Periodicals

Bibliography of the History of Art

GEOBASE

WorldCat

For Direct Export:

  1. From your search results mark the references you want to import and click the Export icon.
  2. Select RefWorks in the Export to: section.
  3. Click “Export.”
  4. The export will open RefWorks, if it is not already open, and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. From your search results mark the references you want to import and click the Export icon.
  2. Select Text File in the Export to: section.
  3. Click “Export.”
  4. Using the Save As function of your browser, navigate to the local drive and directory where you want to save the file.
  5. Select Text as the file type.
  6. Click “Save.”
  7. Log on to RefWorks.
  8. Select References > Import from the toolbar.
  9. Select OCLC FirstSearch as the data source and select the appropriate database.
  10. Browse to find the text file you saved to your computer.
  11. Click “Import.”
  12. Your records should appear in the Last Imported Folder.
OvidSP

Mental Measurements Yearbook

RILM Abstracts of Music Literature

  1. Identify the results you want to export.
  2. Under “Actions” choose Save.
  3. Save as a Text Document (.txt).
  4. Log on to RefWorks.
  5. Select References > Import from the toolbar.
  6. Select OVID as the data source and <Multiple Databases> as the database.
  7. Browse to find the text file you saved to your computer.
  8. Click “Import.”
  9. Your records should appear in the Last Imported Folder.
Project MUSE

For Direct Export:

  1. Select the references you want to export.
  2. Click “Saved Marked Results.”
  3. Click “Email/Export Saved Results.”
  4. Under Export marked results to: select RefWorks.
  5. Click “Export.”
  6. The export will open RefWorks, if it is not already open, and automatically import the references.
  7. Your records should appear in the Last Imported Folder.
ProQuest

ABI/INFORM

APS (American Periodicals Series) Online

Dissertations & Theses

Ethnic NewsWatch

FIAF International FilmArchive Database

GenderWatch

New York Times

Wall Street Journal

For Direct Export:

  1. Conduct a search and mark the references you want to export.
  2. From marked items click “Export.”
  3. Click “Export directly to RefWorks.”
  4. The export will open RefWorks, if it is not already open, and automatically import the references.
  5. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct a search and mark the references you want to export.
  2. From marked items click “Export.”
  3. Click “Download in a format compatible with RefWorks.”
  4. Select Save As from your browser and select Text as the Save As file type.
  5. Log on to RefWorks.
  6. Select References > Import from the toolbar.
  7. Select ProQuest as the data source and select the appropriate database.
  8. Browse to find the text file you saved to your computer.
  9. Click “Import.”
  10. Your records should appear in the Last Imported Folder.
PubMed
  1. Conduct a search and mark the references you want to export.
  2. From the Send To option, select File as your destination.
  3. Select MEDLINE as your Format.
  4. Select a Sort By option and click the Create File button.
  5. Open the file and save to your desktop (or in another location).
  6. Log on to RefWorks.
  7. Select References > Import from the toolbar or else “Import” from the Quick Access menu on the right.
  8. Select NLM PubMed as the Data Source; PubMed is automatically set as the Database.
  9. Browse to find the text file you saved to your computer. (If you opened the file, copy and paste the text into the Importing Data from the Following Text area.)
  10. Click “Import.”
  11. Your records should appear in the Last Imported Folder.
Reaxys
  1. Conduct a search and mark the citations you want to export.
  2. Click the “Output” button above the list of citations.
  3. Choose “Output Citations Table" to “Literature Management Systems (e.g. ReferenceManager, EndNote etc.)”.
  4. After specifying “Output range” and “Output contains” click the “OK” button.
  5. Click the “Download” button on the Output Citation Results page.
  6. The citations will display on screen in a tagged format. Save the file to your desktop.
  7. Log on to RefWorks.
  8. Select References > Import from the toolbar.
  9. Select Science Direct (RIS Format) as the Data Source and Beilstein Abstracts as the Database.
  10. Browse to find the text file you saved to your computer. (If you opened the file, copy and paste the text into the Importing Data from the Following Text area.)
  11. Click “Import.”
  12. Your records should appear in the Last Imported Folder.
Science Direct

To export from ScienceDirect to RefWorks, you can enter your RefWorks account information in My Settings. If you enter your account information in ScienceDirect, you will be automatically logged in to RefWorks when you export citations.

For Direct Export:

  1. Mark the records you want to import and click “Export Citations.”
  2. Select either All documents or Only these documents for the Marked records.
  3. Select Citations + Abstracts to export abstracts with records.
  4. Select RefWorks Direct Export and click “Export.”
  5. The export will open RefWorks, if it is not already open, and automatically import the references.
  6. Your records should appear in the Last Imported Folder.
SciFinder
  1. Conduct a search and select the records you want to export to RefWorks.
  2. Click “Export” from the top of the search screen.
  3. Choose a file name for the export file.
  4. Select Tagged Format (*.txt) as the file type.
  5. Click “Save.”
  6. Log on to RefWorks.
  7. Select References > Import from the toolbar.
  8. Select CAS Scifinder as the data source and CAPlus as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click “Import.”
  11. Your records should appear in the Last Imported Folder.
Web of Science
  1. Conduct a search and mark records that you want to import into RefWorks by clicking the box(es) before the citation(s).
  2. Click on the “Add to Marked List” button.
  3. Go to Marked List.
  4. Click on “Save to RefWorks.”
  5. The export should start automatically; log into RefWorks if you have not already.
  6. Your records should appear in the Last Imported Folder.
WilsonWeb

Art Abstracts/Art Index Retrospective

Biography Reference Bank

Biological & Agricultural Index Plus

Education Full Text

Humanities & Social Sciences Retrospective

Library Literature and Information Science

Readers’ Guide Retrospective

Direct Export:

  1. Conduct your search, mark the references you want to export, and click “Get Marked.”
  2. Click “Print Email Save.”
  3. Expand the Export to RefWorks, EndNote software option.
  4. Select RefWorks' Direct Export Tool in the Download Record(s) into area.
  5. Click “Export.”
  6. The export will open RefWorks, if it is not already open, and automatically import the references.
  7. Your records should appear in the Last Imported Folder.

To Save and Export Records Manually:

  1. Conduct your search, mark the references you want to export, and click “Get Marked.”
  2. Click “Print Email Save.”
  3. Expand the Saving, Citing and Formatting for bibliographic software options.
  4. Under Fields select All Citation Fields.
  5. Under Format select For exporting to Bibliographic Software.
  6. Select Save. A new window will open with the tagged results.
  7. Using the Save As function of your browser, navigate to the local drive and directory where you want to save the file.
  8. Select Text as the file type and click “Save.”
  9. Log on to RefWorks.
  10. Select References > Import from the toolbar.
  11. Select H.W. Wilson as the data source and All Databases as the database.
  12. Browse to find the text file you saved to your computer.
  13. Click “Import.”
  14. Your records should appear in the Last Imported Folder.
WorldCat Local
  1. Conduct a search.
  2. Mark records that you want to import into RefWorks by clicking the box(es) before the citation(s) or else “Select All.”
  3. Save the records to a list.
  4. Display this list.
  5. Change from the default “Details and Notes View” to “Citations View” by clicking on its tab.
  6. Using the dropdown menu, “Export selected references: to RefWorks,” and click the “Export” button.
  7. The export process should start automatically and the RefWorks login screen should appear in another window.
  8. In RefWorks, your records should appear in the Last Imported Folder.

More Help


This page is maintained by Erin Daix, Collection Development Department.

Last modified: 01/17/14