FROM: Sandra McAninch, GPD/Maps, Univ. of Kentucky

DATE: June 19, 1990

SUBJECT: Preliminary results of depository library survey on pre-1977 cataloging for U.S. federal publications

You will find attached a summary sheet with the results from the surveys received as of June 13, 1990. We have since received 34 more, which I will include in our final report later this month. (NOTE: Final report was never completed) I have also attached two lists of the large depositories (75-100%) who indicated an interest in participating in the cataloging project:

• Those who are and are not OCLC "enhance" libraries;
• Those who prefer the agency-by agency approach vs. the year-by-year approach vs. no preference

LET ME REITERATE HERE THAT AN INSTITUTION’S APPEARANCE ON ONE OF THESE LISTS IN NO WAY INDICATES A COMMITMENT TO PARTICIPATE IN ANY FUTURE CATALOGING PROPOSALS – THE LISTS ARE SIMPLY FOR INFORMATIONAL AND DEMONSTRATION PURPOSES!! However, if any depositories decide to pursue funding for cataloging these materials, these lists could serve as starting points for identifying other interested institutions.

We had a response rate of almost 50% for this survey. An overwhelming majority (86%) had not cataloged their pre-1977 federal publications, almost exactly half of the respondents felt that they received less than 25% of the pre-1977 titles from GPO. On the other hand, slightly over half of the responding institutions were willing to help identify unique titles in their collections for others to catalog. Only 12% of those who were willing to help with the cataloging project are OCLC "enhance" libraries, and, of those who expressed a preference (slightly over half of those willing to help catalog), 77% preferred the agency-by-agency approach to cataloging these materials.

Of those that had done cataloging of their collections, the following agencies were mentioned more than once:

• Dept. of Agriculture: Forest Service
• Dept. of the Interior: U.S. Geol. Survey & National Park Service
• Congressional Hearings
• Dept. of Commerce: Bureau of the Census
• Dept. of Justice
• Smithsonian Institutions
• War Dept. (Specifically, War of the Rebellion Records)
• Dept. of Transportation

24% of the respondents to question 3 on the survey indicated they had cataloged their entire documents collection since it was integrated into their LC or Dewey collections and their holdings were small for the pre-1977 time period. Only 17% of those who had done any cataloging were 75-100% depositories prior to 1977.

Finally, independent of the survey, we discovered that the Univ. of Illinois has been cataloging the Dept. of Agriculture publications with U.S. Dept. of Education Title II-C grant funding, and that they have reapplied this year to extend this project. Also, we have mailed copies of our Interior and Agriculture shelflists to Brigham Young, Clemson and the Univ. of Virginia, and our Smithsonian shelflist is being checked at Yale. Our hit-rate studies on OCLC for these three agencies are proceeding, and we still hope to complete them by the end of the summer.

Preliminary Results – 6-13-90

1. If possible, please estimate your average selection percentage prior to 1977 or prior to your regional designation date (choose date which is earliest): Total responses: 609

a. 75-100% (66)

b. 50-75% (68)

c. 25-50% (105)

d. 0-25% (302)

e. don’t know (68)

2. If you are a selective depository, do you routinely discard publications that are five years old? Total responses: 598

a. Yes (265)

b. No (309)

c. N/A (24)

3. Have you already cataloged online a major section of your pre-1977 collection? If so, please describe utility used, dates and agencies included, etc. (attach extra sheets as necessary) Total responses: 610

Yes (85)

No (525)

4. If grant funds can be acquired for staff and equipment, would you be willing to: (check all that apply)
1. catalog a portion of your pre-1977 federal publications on: Total responses: 330

OCLC (265)

RLIN (36)

WLN (10)

Other (19)

2. check portions of your collection against a master title list to identify unique titles in your collection? Total responses: 597

Yes (444)

No (153)

3. allow another institution to use any unique titles in your collection for cataloging? Total responses: 584

Yes (422)

No (153)

5. If you chose 4a above, are you an OCLC "enhance" library? If so, for what formats? Total responses: 290

Yes (35)

No (255)

6. If you chose 4a above, would you prefer to catalog pre-1977 publications: (check only one): Total response: 287
a. agency-by-agency based on filmed SuDoc shelflist records and unique titles identified? (116)

b. year-by-year based on Monthly Catalog listings only? (34)

c. no preference? (137)

University of Iowa
University of Oklahoma
University of Minnesota
East Carolina University
Clemson University
Detroit Public Library
Oklahoma Dept. of Libraries
University of Arkansas
Pennsylvania State University Libraries
Washington State Library
California State Library
University of Idaho
Brigham Young University
Arizona State University
University of New Mexico
Rutgers University (Alexander Library)
University of Arizona
Duke University (Perkins Library)
Michigan State University
Virginia State Polytechnic and State University (Newman Library)
Purdue University
Indiana University
University of Oregon
Florida State University

All Depositories that have 75-100% selection rates and who will catalog that prefer year-by-year based on Monthly Catalog listings only

Buffalo and Erie County Public Library
North Illinois University (Founders Memorial Library)
State University of New York at Buffalo (Lockwood Library)
Illinois State Library

All depositories that have 75-100% selection rates and who will catalog that have no preference

Allen County Public Library
Johns Hopkins University
Ohio University
Enoch Pratt Free Library
University of Notre Dame (Hesburgh Library)
Oklahoma State Library
University of Michigan
San Francisco Public Library
Southwest Missouri State University
University of Washington
Minneapolis Public Library
University of Florida
University of Pittsburgh
University of Wyoming
Claremont Colleges (Honnold Library)
Western Illinois University
Los Angeles Public Library

All depositories that have 75-100% selections rates and who will catalog and are enhance libraries

Florida State University
Claremont Colleges (Honnold Library)
University of Wyoming
University of Oregon
University of Pittsburgh
University of Florida
Indiana University
Minneapolis Public Library
Purdue University
Virginia State Polytechnic and State University (Newman Library)
University of Washington
Illinois State Library
Michigan State Library

All depositories that have 75-100% selections rates and who will catalog and are not enhance libraries

Duke University (Perkins Library)
State University of New York at Buffalo (Lockwood Library)
North Illinois University (Founders Memorial Library)
University of Arizona
Rutgers University (Alexander Library)
University of New Mexico
Arizona State University
Brigham Young University
Southwest Missouri State University
San Francisco Public Library
Western Illinois University
University of Michigan
University of Idaho
California State Library
Washington State Library
Pennsylvania State University
Oklahoma State University
University of Arkansas
Los Angeles Public Library
Oklahoma Dept. of Libraries
Detroit Public Library
Clemson University
Buffalo and Erie County Public Library
University of Notre Dame (Hesburgh Library)
East Carolina University
University of Minnesota
Enoch Pratt Free Library
University of Oklahoma
Ohio University
University of Iowa
Johns Hopkins University
Allen County Public Library

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