Toolbox for Processing and Cataloging Federal Government Documents

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Toolboxes:
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GPO Item Selection and Classification Information ||| Depository Processing Tools
GPO Cataloging Records ||| Collection Management Information
Cataloging Handbooks, Manuals, and Guides:
Links to Selected Tools | Megapages by Library Organizations | Tool Collections by Individual Libraries
Verifying PURLs and Internet Resources (includes Web Search Tools)
Library Catalogs ||| E-Mail Discussion Lists ||| About this Toolbox...

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GPO Item Selection and Classification Information | Return to top of page

List of Classes
of
United States
Government Publications
Available for Selection
by
Depository Libraries
The September 2005 issue of the List of Classes is available as a PDF file from GPO.
The List of Classes, an essential tool for Federal Depository Libraries, gives the classes of publications and GPO item numbers associated with them. Updated monthly, the electronic versions of this title are more current than the printed version. Readers of the various versions should read "Format Designations for Electronic Products Clarified" published in the March 31, 1997 issue of Administrative Notes Technical Supplement and the FAQ regarding GPO's practice of using item numbers 0556-C and 1004-E "to distribute, on occasion, key materials to ALL depository libraries."
Documents Data Miner© (hereafter called DDM©) provides a searchable database version.
The DDM version of the List of Classes (and related files) were built using downloadable text files from GPO's Federal Bulletin Board, which includes the List of Classes and Appendix II, Classes No Longer Active. These text files may also be imported into spreadsheet and database programs for use in depository processing. Exports and downloads of these files, as well as specific query returns, are available from the DDM©, including zipped files.
Class changes and updates to the List of Classes are searchable in the FDLP's WEBTech Notes.
GPO Classification Manual
HTML and ASCII versions of the manual, revised January 1993, are available.
An Explanation of the SuDocs
Classification System
This is a basic explanation for those who find the GPO Classification Manual too detailed.
Inactive or Discontinued Items
from the 1950 Revision
of the
Classified List
Also known as the Inactive and Discontinued List, this listing of items, titles, and SuDocs classifications may be used to interpret early depository selection profiles for the purpose of profiling for early record loads. Electronic options include the searchable database in DDM©, and the text file from the Federal Bulletin Board.
Depository Item
Selection Profile
Item Lister is an online tool of the FDLP which reflects the current selection information in the GPO Depository Distribution Information System (DDIS). Item Lister is updated weekly. The exact time and date of the update (generally on Thursday evening or Friday morning) is indicated at the bottom of the search results screen for each of the four Item Lister search options. This information is also contained in DDM©, which integrates current Item Lister, List of Classes, and Union List of Item Selections data to provide complete information on each item number.
Checklist of United States public documents, 1789-1909
This project, hosted by Evergreen State College's Daniel J. Evans Library, offers SuDoc classes for many early documents. While not complete, many pages of the original volumes have been scanned into PDF format.
U.S. Government Online Bookstore

(also known as the Sales Product Catalog (SPC)
Designed as a sales tool, the official U.S. Government Online Bookstore is a searchable database which can be used to identify and classify titles published through GPO before they are distributed to FDLP libraries. Most of the recent publication entries in this database which include SuDocs classes are serial titles.
Years of Congress Table
Hosted at the University of North Texas Libraries, this table gives the dates of U.S. Congress sessions from the first through the current Congress.

Depository Processing Tools | Return to top of page
Jump to Shipping List Information

Autodocs
H. Vernon Leighton lists Autodocs under Depository Library Software Tools. "Autodocs is an electronic check-in and shelflist system designed to be used with Microsoft Access 97 or later. It allows one to download an electronic shipping list to check-in and shelflist receipts without keying in shipping list data." Site includes "SuperC", the 2002 Superseded List, for both new Autodocs users and current users who want to upgrade.
FDLP Desktop
The FDLP Desktop includes many useful sections, including Processing Tools which links to resources such as Amendment of Item Selections, Item Lister, the official Federal Depository Libraries Directory. While not easy to find, the lists of current and former Direct Mail Items has been maintained. Many additional tools are available; browse the site for a complete listing.
Federal Depository
Library Manual
Available in HTML.
Instructions to
Depository Libraries
The July 2000 edition is available in HTML, Microsoft Word, or PDF formats from the FDLP Desktop.
Help
GPO's Online Knowledge Base (frequently referred to as the "CRM") is designed to be a single point of contact for those with questions for GPO. When GPO Access systems are down, call 866-512-1800 (toll-free) or 202-512-1800 in the DC area to report problems. Customer service hours are 7:00 a.m. to 9:00 p.m. EST, Monday through Friday (except Federal holidays).
WEBTech Notes
WEBTech Notes will answer most questions about the creation and assignment of new GPO item numbers and changes in classification. WEBTech Notes is a searchable database of Administrative Notes Technical Supplement information. For late-breaking news, LPS posts announcements to GPO-FDLP-L. An archive is available for postings since June 2002. April 1998-May 2002 LPS postings are available as News (formerly known as askLPS FAQs and News. Contacts offers a listing of GPO managers but problems should generally be reported to GPO's Help service (described above).
Shipping List Information
Depository Shipping Lists are available as downloadable files in dbf format from the Federal Bulletin Board. These files are used to produce a variety of products. Among these are HTML versions of shipping lists are available through the Enhanced Shipping List Service, produced through a cooperative agreement between the State University of New York at Buffalo and the Federal Depository Library Program.
The Enhanced Shipping List Service has a supplemental Dynamic Search Form accessing an Access database which includes most shipping lists from 2001-2002 and virtually all of the lists from 2003-present. Feedback on this database is requested by Timothy M. McCarthy.
DDM2 is extremely useful for locating Federal Depository Library Program shipping list information for 1997-present. No specific browser is required, however Netscape 6+ or Internet Explorer 5.5+ is recommended. The user must have cookies and javascript turned on. DDM2 offers includes searchable GPO shipping lists beginning with FY 1997. May be accessed by Title, Month, Year, Item or SuDoc Numbers, Format and Depository (Library) Number. Searches may combine access points. Users may choose to customize shipping lists, profiling lists for their depository library. Searchers will find that results from recent lists include HTML links to official PDF files at the FDLP's Shipping Lister site. In February 2002, DDM2 contained nearly 6,600 GPO shipping lists. Some users may wish to use accessed lists to download MARC records associated with the list.
Various printable versions of shipping lists are available. Shipping Lister: Shipping Lists in PDF Format allows users to print official copies of GPO shipping lists for paper, electronic, and those microfiche produced and distributed by GPO for FY 2001- . GPO asks libraries to use their Web claim form for such claims. NOTE: Shipping Lister does not include microfiche shipping lists. To obtain copies of microfiche lists for claiming, follow the procedures outlined in the FDLP FAQs page. Note that GPO has terminated contracts with Engineered Systems, Inc. (ESI). GPO will honor ESI claims. ESI will no longer accept claims from depository libraries.
USGS "Depository Library Sending" lists are available in MS Word format from GPO's Federal Bulletin Board. When the page loads, scroll down toward the bottom, look for "U.S. Geological Survey Depository Shipping Lists Fiscal Year" and click on the desired year.
Web Claim form. The Library Programs Service asks that depositories please use the new Web Claim form for all claims against GPO-produced shipping lists, e.g., paper, separates, electronic, and those few microfiche shipping lists issued from GPO. A related Claims Copies Exhausted page linked from the Web Claim form been established for libraries to check before claiming missing titles.
LPS publishes listings of the last or final shipping list numbers for each fiscal year to make it easier to identify missing shipments at the end of the fiscal year. Lists are available online for 2005, 2004, 2003, 2002, 2001, 2000, and 1999.
If microfiche shipping lists are missing or late, check the List of Contractor-Issued Microfiche Shipping Lists to determine the responsible microfiche contractor. Problems with microfiche contractors can be reported to the Micrographics Control Section. Other depository claims and distribution problems should be reported to staff of the Depository Distribution Division.
"New Shipping Lists Replace Defaulted Microfiche Shipping Lists" in the the March 15, 2000 issue of Administrative Notes gives depository processing staff the new numbers of the lists cancelled in the December 1, 1999 "Cancelled Lists Note" on the askLPS FAQs & News page. Charts show the original print order and shipping list numbers, the new print order and shipping list numbers, and the SuDocs class numbers for the publications in the microfiche conversion contract defaulted by Wilkins Systems, Inc.
Processing Procedures
The GODORT Handout Exchange, compiled by the GODORT Education Committee, includes materials authored and used in a variety of libraries.
Federal Depository Library Directory
The Federal Depository Library Directory versions listed here can be used for a multitude of purposes, including identifying the library owner of misdirected shipments. All versions provide hotlinks to depository e-mail addresses and homepages.
The official Web version of the Federal Depository Library Directory allows Boolean searching of the full text of FDLP Library Directory fields (e.g. depository number, director or depository librarian names, location, and library name).
DDM© supports Boolean searching by Depository number, name, city, state, and library type.
List of Some Microfiche Publications Converted to Online Format Only
An FDLP list of microfiche titles to be replaced by Internet-accessible products. Many of these titles are still distributed to FDLP libraries in microformat, although many are at least partly available via the Internet. For a listing that includes hotlinks, see Uncle Sam Migrating Government Publications from the the University of Memphis.


GPO Cataloging Records | Return to top of page
The following are sources of GPO cataloging records.

OCLC
WorldCat (not accessible through this page). GPO records from 1976- , plus earlier cataloging records contributed by other OCLC member institutions. Available to subscribers only. Updated daily, GPO's Cataloging Branch creates records in this database. OCLC's FirstSearch service includes GPO (GPO Monthly Catalog) as a database for subscribers. OCLC also sells monthly batches of GPO records to be loaded into library catalogs.
GPO
Catalog of U.S. Government Publications. GPO records from 1994- . No use restrictions. New records downloaded from OCLC daily (corrected records available following review of records for the printed Monthly catalog of United States government publications). Files of GPO records, updated monthly, are also available for free download from the Federal Bulletin Board. To access these data libraries, registration is required. Files are located in the "SPCMOCAT Library" which includes Daily SPC and Monthly Catalog files, as well as a readme.txt document.
Auto-Graphics
GDCS services available to subscribers only. GPO records 1976- . GPO cataloging records updated monthly. Includes provisional records based on shipping lists. Auto-Graphics also sells batches of GPO records to be loaded into library catalogs.
Documents Data Miner 2
DDM2 is a follow up to Documents Data Miner©. No specific browser is required, however Netscape 6+ or Internet Explorer 5.5+ is recommended. The user must have cookies and javascript turned on. DDM2 offers a database of GPO MARC Records - the "MARC LOCATOR" which includes all MARC records created by GPO Cataloging Branch from December 1998 to present, over 52,000 records in in February 2002. Records are searchable by: OCLC number, Item or SuDoc numbers, Agency (from 1xx fields), Title, Title Key Words, Subject (from 6xx fields), or Format. Accessed records may be viewed in DDM2's public view, MARC view, downloaded to user's PC for import into local databases, or accessed via the Web for records containing P/URLs. Records may be downloaded into OPACs individually or batched. Records may be tagged by depository profiles.
MARCIVE
MarciveWeb DOCS. The MARCIVE Enhanced GPO Database is available only to subscribers. The backfile (1976- ) includes the results of a project with Louisiana State University, Texas A & M University, and Rice University in which corrections and changes as posted to the Monthly Catalog were applied, records for dead and infrequent serials were examined and corrected, incorrect MARC tagging was corrected, and many other improvements (including authorities processing) were made to the records to make them more usable. Records may be saved and downloaded in MARC format. New records are made available monthly through either Ongoing Subscription or Documents Without Shelves. Ongoing service can be supplemented with weekly Shipping List Service (brief MARC records, SuDoc labels, smart barcode labels).
LexisNexis
LexisNexis, a commercial publisher, sells records to complement CIS microfiche collections (records are not accessible through the CIS page). These include the CIS US Congressional Committee Hearings 1789-1969, the CIS Index to Publications of the United States Congress 1970-, and the CIS US Executive Branch Documents 1789-1909. In this last set, catalog records are available for part 1 (Treasury, Commerce, Labor Departments) and part 2 (War Department), with additional parts to be available in the future. These cataloging records can be purchased without buying the corresponding microfiche collections.
CDS
The Cataloging Distribution Service of the Library of Congress sells MARC records (not accessible from this page) for books, serials, maps, audiovisual materials, and computer files cataloged by the U.S. Government Printing Office (GPO) on OCLC. Full and minimal level cataloging records included; collective records for serials and multi-part items included. The majority of records are for English-language materials. Available in USMARC format with the OCLC number used as the record control number. Subscription: Shipped monthly. Approximately 19,000 records per year, including 13,000 new records.

Collection Management Information | Return to top of page

Administrative Notes
The newsletter of the Federal Depository Library Program contains official announcements and helpful articles. Current issues are made available in PDF format. A cumulative table of contents Vol. 1 - present (including the current issue) is available in PDF format from the main Administrative Notes page.
Twenty-one Things To Do -
When Assuming Responsibility for A Federal Depository Library
Good advice from Melody Kelly, originally prepared for students taking SLIS 5660, Government Information and Access Service, at the University of North Texas School of Library and Information Sciences (Denton, TX).
Federal Depository Library PURL Referrals
The report attempts to measure referrals from Depository Web sites to electronic resources in the FDLP Electronic Collection. To be counted, libraries must register domains of online catalogs and Web pages and use GPO PURLs. The page includes a link to a page where libraries may register the domains of their Web pages and online catalogs. Reports are available for download as Excel spreadsheets from the Federal Bulletin Board.
Collection Development Policies
The GODORT Handout Exchange, compiled by the GODORT Education Committee, includes materials authored and used in a variety of libraries.
Documents Data Miner©
(DDM©)
Documents Data Miner© is a partnership of Wichita State University, the National Institute for Aviation Research, and the Federal Depository Library Program (FDLP). Designed to support management of federal depository library collections, DDM© is a search engine combining files from the latest version of the List of Classes of United States Government Publications Available for Selection by Depository Libraries, the Inactive and Discontinued List, the Item Lister's Current Item Number Selection Profiles for Depository Libraries, and the Federal Depositories Library Directory.
FDLP Desktop
Many useful FDLP titles are linked from the top level of this suite of publications and tools. The section dealing with "Depository Management" should be browsed for more information. Those attempting to locate missing documents, or to build a collection retrospectively should not overlook the national Needs and Offers List, listed under "Processing Tools."
Out-of-Print Congressional Hearings: Sources
Lucie Mayeux posted this helpful summary of sources to GOVDOC-L in April 2003.
Superseded List :
U.S. Documents
That May Be Discarded
By Depository Libraries,
Annotated for Retention
By Regional Depositories
2002 and 1996 editions of the Superseded List are available from the FDLP web site (2002 is in PDF format, 1996 in HTML.) DDM2 includes this reformatted as a searchable database.
Union List of Item Selections
Which Federal Depository Libraries select which item numbers? The Government Printing Office's Depository Library Union List (UNIONL) contains selections by Federal Depository libraries in two zipped file versions: one comma delimited, one fixed field. The information is also contained in DDM©, which integrates data from the current List of Classes and is updated whenever GPO issues an updated file.

Cataloging Handbooks, Manuals, and Guides | Return to top of page

Links to Selected Tools | Megapages by Library Organizations | Tools Collections by Individual Libraries

Links to Selected Tools | Return to top of page

CONSER :
Cooperative Online Serials
Many libraries participate, and still more use the serial records produced by this International Cooperative Serials Cataloging Program and Component of the Program for Cooperative Cataloging. The CONSER site includes a wealth of useful links, such as the CONSER Cataloging Manual Module 31 : Remote Access Computer File Serials, available from the Serials Cataloging Issues page. Serialists may also wish to read CONSER WG: Single v. Separate Records -- Draft Report.
GPO Cataloging Guidelines
The current edition of GPO cataloging instructions now are available in Word and PDF format from the List of Publications included in the FDLP Desktop.
Internet Library
for Librarians
While not comprehensive, the Internet Library for Librarians has many pages of interest, among them, Cataloging: Organizing Internet Resources: Traditional Cataloging Approach.
ISBD(ER):
International Standard
Bibliographic Description
for Electronic Resources
Prepared by the IFLA Universal Bibliographic Control and International MARC Programme, the International Standard Bibliographic Description for Electronic Resources - also known as the ISBD(ER) - specifies the requirements for the description and identification of such items, assigns an order to the elements of the description, and specifies a system of punctuation for the description.
[OCLC] Participating Institutions search page
This resource allows one to"find a library or group of libraries, their symbols and policies. Enter whatever you know—part of a name, city, etc. To search for a group of libraries, type 'or' between your search terms; for example, 'DC or MD or VA'", or search by OCLC Symbol to learn the institutions' names.
Don't confuse the OCLC resource (above) with the Web version of MARC Code List for Organizations. This resource, published by the Library of Congress Network Development and MARC Standards Office, "contains short alphabetic codes used to represent names of libraries and other kinds of organizations that need to be identified in the bibliographic environment."
MARC Standards
Published by the Library of Congress Network Development and MARC Standards Office. Includes Understanding MARC Bibliographic: Machine-Readable Cataloging, Guidelines for Coding Electronic Resources in Leader/06, Guidelines for the Use of Field 856, USMARC Concise Format for Bibliographic Data, and many others.
OCLC's Librarian's Toolbox
OCLC is a tool used by GPO and most libraries, so one should learn how to use it effectively. Browse OCLC Cataloging Connexion Documentation for authoritative information. Documentation titles include Bibliographic Formats and Standards, Cataloging Internet Resources : A Manual and Practical Guide, Second Edition, and Cataloging Electronic Resources: OCLC-MARC Coding Guidelines.

Megapages by Library Organizations | Return to top of page

ALCTS Resources
From the American Library Association ALCTS Web site. Some Web Publications are also available.
Cataloguing Resources
Available as a link from the Special Library Association's Librarians' Resource Centre, developed by Margaret Gross and maintained by Dave Hook .
GODORT Education Committee's
Clearinghouse Federal Depository
Library Management
Includes links to processing, cataloging, and collection management guides.
GODORT Handout Exchange
Processing Procedures
A large listing of procedural guides from a number of libraries.
Map Cataloging Resources
List of resources related to Map Cataloging by Kathy Rankin, included in the Western Association of Map Libraries' Map Librarian's Toolbox, authored by Linda Zellmer.
Selected Tools:
Map Information and Place Names
From the ALA/GODORT International Documents Task Force's Toolbox for Processing and Cataloging International and Foreign Government Documents. Includes the Map Cataloging Resources above, and more.

Tool Collections by Individual Libraries | Return to top of page

Cataloging Documentation
on the Web
Created and maintained by Shirley Lincicum to support the efforts of staff at the University of Oregon's Knight Library (Eugene, OR).
Cataloging Oasis
Created and maintained by staff at the Massachusetts Institute of Technology Libraries (Cambridge, MA), the MIT Cataloging Oasis page has been designed to provide many of the "little bits" of information catalogers need on a daily basis.
Cataloguer's Toolbox
"Homepage for the Bibliographic Control Services of the Queen Elizabeth II Library at Memorial University of Newfoundland. From this homepage you can access local cataloguing tools, including departmental policies and procedures and the latest production statistics, as well as resources from other Internet hosts around the world, including the Library of Congress, National Library of Canada, OCLC, and more."
Online Tools & Resources
For cataloging. Georgetown University Library (Washington, DC).
Music Cataloging at Yale
Many links to special format cataloging resources, compiled by the Irving S. Gilmore Music Library. Comments and questions should be directed to Mickey Koth, Catalog Librarian.
Authority Tools for Audiovisual and Music Catalogers: An Annotated List of Useful Resources
This listing of online and printed resources, originally compiled by Subcommittee on Authority Tools, Cataloging Policy Committee, OnLine Audiovisual Catalogers, Inc., is part of the OnLine Audiovisual Catalogers Web Site hosted at University at Buffalo.
TPOT: Acquisitions
Government documents
A detailed collection of processing and cataloging procedures from the University of California, San Diego (San Diego, CA).

Verifying PURLs and Internet Resources | Return to top of page | This section also includes Web Search Tools

The following tools may assist in locating PURLs or URLs for federal information for use in catalogs or Web pages. Nan Myers and Arlene Weible's "Suggested Checklist for Local Decision-Making: Working with URLS/PURLS in Your Local Catalog" may prove a useful guide. For statistics of registered GPO PURL referrals, see the Federal Depository Library PURL Referrals link above.

GPO Access Home Page
[Formerly called What's Available...] "The U.S. Government Printing Office disseminates official information from all three branches of the Federal Government" and connects the user to pages for Legislative, Executive, Judicial, Regulatory, Administrative Decisions, Core Documents of U.S. Democracy, and Federal Web Sites hosted by GPO.
PURL Search Form
GPO's PURLs (URLs can be searched for corresponding PURLs to be added to catalog records and Web pages). PURLs were developed by OCLC and more information is available from OCLC's PURL page.
Internet Archive
Also known as "the Wayback Machine", this site allows the viewing of archived Web pages. Note that not all versions of pages are available.
Agency Index
A collection of online links to U.S. federal agency web pages presented in tablular form. Where known, the list links to the agency's Homepage, Publications, Chart, Forms, Opinions, Manuals, Library, and Directory. Maintained by staff of the Washburn University School of Law.
New Electronic Titles
GPO's listing of new additions to the Federal Depository Library Program Electronic Collection. Titles are derived from GPO's Catalog of U.S. Government Publications by limiting searches to ranges of dates.
Peak Catalog
The Penrose Library Catalog, University of Denver, CO, contains thousands of URLs associated with federal government titles, including House and Senate Reports and Documents (TXT and PDF files for 104th Congress onward); Public Laws (TXT and PDF files for 104 Congress onward; Legislative histories from ~96th Congress onward [points to Thomas bill status]); Selected Hearings [from GPO Access]; GAO Reports (~1993 onward); OTA documents; various Justice Department documents; and CIA maps. A keyword search on "http" (or "ftp") should return all documents with the search term in the 856 field.
Uncle Sam :
Migrating
Government
Publications
This award-winning site is compiled by the Government Publications Department, Regional Depository Library, at the University of Memphis. Federal government publications migrating to the Web are listed by SuDocs class and title.
PURL Search Form
OCLC's PURLs (URLs can be searched for corresponding PURLs to be added to catalog records and Web pages). More information about PURLs is available from the PURL page.
GPO PURL Alert
Lists containing information on titles for which the Government Printing Office Cataloging Branch has added PURL information during the previous month. Produced by Tim Byrne for the ALA/GODORT Cataloging Committee. Covers January 2000-May 2002.
Web Search Tools
(Listed in
alphabetical order.)
AlltheWeb : a search engine operated by Fast Search & Transfer ASA (FAST), .
Alta Vista : Claims to be "the most powerful and useful guide to the Net." Search titles in "quotation marks" for best results.
Copernic : A metasearch service that combines various existing search/index guides into one service. Must download and install free search software before any searching can be done. Search titles in "quotation marks" for best results.
Dogpile : Searches a variety of services, including LookSmart, GoTo.com, Thunderstone, Yahoo!, Dogpile Open Directory, About.com, Lycos' Top 5%, InfoSeek, Direct Hit, Lycos, and AltaVista.
FirstGov : Claims to be "easy, one-stop access to all online U.S. Federal Government resources. While lacking the precision of some tools, Search the Federal Government through FirstGov, offers the option of searching phrases against all of GPO Access in a single search.
Go.com : search engine "powered by Yahoo!Search."
Google (a.k.a. UncleSam) : Based on research in Web search and data mining done in the Stanford University Computer Science Department and supports a search restricted to government sites (i.e. URLs ending in .gov and .mil). Caches indexed pages for future retrieval. The main Google search allows searches beyond the .gov and .mil domains.
HotBot : Copyrighted by Lycos, Inc., HotBot offers a choice to search using Ask Jeeves or Google.
LookSmart : Looksmart offers "audience inspired searches" and has browsable categories.
Lycos : Basic and advanced Internet searching available. Advanced searching supports searching of a single US domain, e.g., .gov or .mil.
Metacrawler : A metasearch service that combines various existing search/index guides into one service. Search titles using "phrase" option.
MSN Search : Microsoft's search engine.
ProFusionc : A metasearch service that combines various existing search/index guides into one service. Search titles using "phrase" option.
SearchGov.com : Affiliated with SearchMil.com. Includes search tips on page.
SearchMil.com : According to the site, "Over 1 million military pages indexed and ranked in order of popularity." Simple search instructions included on main screen.
Web Crawler : Search the Web, or browse by subject.
Yahoo : Search the Web, or browse by subject. Choose "advanced search options" to restrict searches to particular domains or servers.

Library Catalogs | Return to top of page
The following catalogs include records for U.S. federal publications.

lib-web-cats
"A resource of over 4,000 libraries worldwide" maintained by Marshall Breeding, Technology Analyst for the Heard Library at Vanderbilt University in Nashville, TN, lib-web-cats includes Library Web Pages, Online Catalogs, and System Profiles. Allows one to locate libraries using a particular library automation system to see how records appear.
CSUF
Online Catalog
(OPAC)
Catalog of California State University - Fullerton. This is an INNOPAC catalog. Connection can also be made through the Web, or telnet to opac.fullerton.edu. If connecting through telnet, enter "library" at log in. To exit, type "H" on main menu. Online titles use "Internet resource" as a series title.
DELCAT
Catalog of the University of Delaware Library. This is an Ex Libris (Aleph) catalog. Online titles use "Internet" as a location and "Electronic" as part of the call number. Most online depository titles use PURLs, so searching for the keyword "PURL" or "PURLS" with modifiers, e.g., "hearing" or "annual", will retrieve examples. URLs are hotlinked.
Excelsior
New York State Library (Regional Library for the State of New York). This is a Sirsi catalog. Connection can be made to WebCat. Some documents are cataloged using the Dewey Decimal System.
Oakland University
Catalog of Oakland University. This is a Voyager catalog. Connection can be made via the Internet. Online titles use "Electronic Data" as a location and "AVAILABLE ONLY ONLINE" as the call number. URLs are hotlinked in this catalog.
OhioLINK
Central
Catalog
The OhioLINK Central Catalog of the Ohio Library and Information Network. OhioLINK selected Innovative Interfaces, Inc. to develop the unique software system to create the OhioLINK catalog. Connection can be through the Web.
Peak Catalog
Catalog of the Penrose Library, University of Denver, CO. This is an Innovative Interfaces, Inc. OPAC. A special feature of this catalog are the thousands of hotlinked URLs associated with federal government titles maintained in a related database by members of the Library staff. Connection can be through the Web. A keyword search on "http" (or "ftp") should return all documents with the search term in the 856 field.

E-Mail Discussion Lists | Return to top of page

AUTOCAT
AUTOCAT is a semi-moderated international electronic discussion list running on LISTSERV(R) software. It serves as an electronic forum for the discussion of all questions relating to cataloging and authority control in libraries. The range of topics discussed extends from the very broad to the very specific, from the very theoretical to the most pragmatic. A searchable archive is available.
DocTech-L
DocTech-L is an e-mail discussion list devoted to questions regarding the technical processing of Government Documents. This list may be monitored and used by FDLP officials to discover problems and provide answers. A browsable archive exists.
GOVDOC-L
GOVDOC-L is a LISTSERV® based discussion forum about government information and the Federal Depository Library program. This list may be monitored and used by FDLP officials to discover problems and provide answers. Recent postings are archived at Penn State's Archives of GOVDOC-L@LISTS.PSU.EDU while earlier messages are available from the GOVDOC-L Archives hosted by Duke University.
GovRetro-L
GovRetro-L was created to facilitate communication among librarians and libraries carrying out or planning retrospective conversion projects for U.S. Government Publications.
GPO-FDLP-L
GPO-FDLP-L is a GPO-sponsored list of announcements for Federal Depository Library Program participants. An archive exists, which may be searched or browsed. Other GPO lists are linked from the GPOLISTSERV page.
INTERCAT
INTERCAT is a public e-mail list dedicated to facilitating communication concerning the OCLC Internet Cataloging project. List members are encouraged to post questions, pose discussion topics, provide examples, or share methods and solutions related to the identification, selection, and cataloging of Internet resources. Topics may relate to, for example:
  1. Use of the MARC format, AACR2 cataloging rules, or other cataloging technicalities related to Internet resources
  2. Selecting Internet resources for cataloging; criteria and policies
  3. Cataloging workflow implications
  4. Required staff skills
  5. New training needs and tools
  6. Determining and encoding electronic location and access information (field 856)
  7. Database and catalog maintenance
  8. "Holdings"
  9. Intra- and interinstitutional cooperative relationships
  10. Preservation, database stability, and long-term access
To subscribe to INTERCAT, e-mail LISTSERV@OCLC.ORG with the command "subscribe intercat firstname lastname". Leave the subject line blank; don't use quotation marks; please substitute your own names when subscribing.
MAPS-L
The Maps and Air Photo Systems Forum is an international discussion forum primarily for Map Librarians. The list includes subscribers from the USGS and includes discussion of map processing and cataloging issues. Subscription information and archived messages are available from at the MAPS-L web site.
SERIALST
SERIALST (Serials in Libraries Discussion Forum) is an informal electronic forum for the discussion of most aspects of serials processing in libraries. Appropriate topics include (but are not limited to): cataloging, acquisitions, collection management, serials budgets and pricing concerns, binding, preservation, microfilm and other non-print serials media, union list activities, announcements, news, and job postings that are of interest to the serials community. Archives may be browsed or searched.
CataList
"The official catalog of LISTSERV® lists" allows users to browse or search for lists of interest.

About this Toolbox... | Return to top of page

These tools are of use to personnel who process and catalog materials distributed through the Federal Depository Library Program (FDLP) which is administered by the U.S. Government Printing Office (GPO). Many are available at no charge via the Internet. GPO staff members catalog and index United States federal government publications, creating or adapting most of the USMARC records used by FDLP library participants. This Toolbox brings together tools and guides for both new and experienced library staff who process and catalog depository materials.

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This page created and edited by John A. Stevenson and the Cataloging Committee of the American Library Association's Government Documents Round Table.

Comments and suggestions may be directed to the .

Document maintained on server http://www2.lib.udel.edu/ by , Acquisitions Department, University of Delaware Library.
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Last modified: 07/21/09